a. The purposes for which personal information is being collected will be identified before or at the time of collecting it.
b. All personal data collected will be used solely for the purpose for which it was gathered, for purposes directly related, or to assist you in making enquiries or appointments, or for other compatible purposes, or any other purposes as maybe agreed between you and Gleneagles, including clinical research and development, clinical teaching and professional training carried out by Gleneagles jointly with The University of Hong Kong unless Gleneagles obtains the consent of the individual concerned or as required by law or court order.
c. Gleneagles will only retain personal information as long as necessary for the fulfillment of those purposes, unless the personal data is also retained to satisfy any applicable statutory or contractual obligations.
d. Gleneagles will take practicable steps to ensure that the personal data is accurate having regard to the purpose for which the personal data is or is to be used.
e. Computer data are stored on computer systems and storage media to which access is strictly controlled. Where Gleneagles holds, uses, and/or transmits your personal data it will be adequately protected from accidental and/ or unauthorized access, disclosure, copying, use, destruction or modification.
f. All personal data held by us will be kept confidential but Gleneagles may, where such disclosure is necessary to satisfy the purpose for which the data was collected, provide such information to:
i. Any subsidiaries, holding companies, associated companies, or affiliates of, or companies controlled by Gleneagles;
ii. Any person or company who is acting for or on behalf of Gleneagles, or jointly with Gleneagles, including medical staff, doctors, consultants, nurses, secondees and student trainees of The University of Hong Kong, in respect of the purpose for which the data was provided;
iii. Any other person or company who is under a duty of confidentiality to Gleneagles and has undertaken to keep such information confidential, provided such person or company has a legitimate right to such information;
iv. Gleneagles’s dealers, agents, contractors, suppliers and other telecommunication, information service providers and content providers;
v. Gleneagles’s professional advisers, including its accountants, auditors and lawyers; and
vi. Government and regulatory authorities and other organisations, as required or authorized by law or court order. Provided that where such provision requires cross border transfer of personal data, we will seek your consent in writing to the transfer and Gleneagles will take all reasonable precautions and exercise all due diligence to ensure that the data will not in that place where the personal data is to be transferred be collected, held, processed or used in any manner which, if that place were Hong Kong, would be a contravention of the requirement under the Personal Data (Privacy) Ordinance (Cap.486)(the Ordinance);
g. Personal data may be disclosed to any person(s) pursuant to any statutory or contractual obligations or as required by court, provided such person(s) are able to prove the required right or authority to such information.
h. Personal data may also be disclosed under Part VIII of the Ordinance as exemption from the provisions of the Ordinance.
i. You have the right to ascertain whether Gleneagles holds any of your personal data and, if so, obtain copies of such data, and require Gleneagles to correct personal data in its possession which is inaccurate.
j. Gleneagles will make readily available to customers information about our policies and practices relating to the management of personal information.
k. Gleneagles may process personal data for making direct marketing communications for which we will obtain your consent and offer you the opportunity to choose not to receive such communications. In every subsequent direct marketing communication which is made to you, Gleneagles will offer you the opportunity to opt out of further marketing communications.
l. Personal Data may also be collected, used, transferred or otherwise processed for one or more of the purposes set out in the Personal Data Protection Notice of our parent company IHH Healthcare Berhad.
You may request access to and/or correction of your personal data under the Ordinance by sending a written request to Health Information & Records Department, Gleneagles Hospital Hong Kong, 1 Nam Fung Path, Wong Chuk Hang, Hong Kong.