Quality, Safety & Risk Management

Executive Officer

Reference No. GHK-EO/QSR

Job Responsibilities

  • Provide general administrative service to department or upper management in support of all relevant works and activities
  • Manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and take care of travel arrangements for senior managers
  • Work with upper management on prioritized clerical tasks and correspondence, allowing senior managers to focus on decision-making and higher-level responsibilities
  • Serve as a link between senior managers and junior staff, and contribute to better organization and planning
  • Coordinate meetings, prepare presentation materials and accurately recording minutes from meetings
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
  • Compile statistics and draft proposals / reports; maintain documents e.g. policies and guidelines
  • Supervise junior administrative staff
  • Perform any other tasks assigned by supervisors

Requirements

  • A Degree in any discipline
  • Minimum 8 years of proven experience as an executive assistant or other relevant administrative support experience, prior work experience in hospital industry is preferred
  • Strong sense of discipline, good time management, can work under pressure, , independent and self-motivated
  • Strong organizational skills and ability to multitask
  • Good analytical ability and judgement, as well as good interpersonal and communication skills
  • A proactive approach to problem-solving with strong decision-making skills
  • Leadership potential and commitment
  • Commended in both written and spoken in English and Chinese
  • In-depth understanding of entire MS Office suite

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