Quality, Safety & Risk Management

Executive Assistant

Reference No. GHK-EA/QSR

Job Responsibilities

  • Provide general administrative service to department or upper management in support of all relevant works and activities
  • Manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and take care of travel arrangements for senior managers
  • Prepare and manage incoming/ outgoing correspondences, reports and documents
  • Perform data entry tasks and upkeep the files, records and databases in good order
  • Work with upper management on prioritized clerical tasks and correspondence, allowing senior managers to focus on decision-making and higher-level responsibilities
  • Serve as a link between senior managers and junior staff, and contribute to better organization and planning
  • Be as a role model for junior administrative staff and train up junior staff at some circumstance
  • Perform any other tasks assigned by supervisors

Requirements

  • An Associate Degree or Degree in any discipline
  • Minimum 6 years of proven experience as administrative support, previous experience in hospital industry is an advantage
  • Strong sense of discipline, good time management, can work under pressure, , independent and self-motivated
  • Strong organizational skills and ability to multitask
  • Professional level verbal and written communications skills, strong interpersonal skills and be a good team player
  • Commended in both written and spoken in English and Chinese
  • In-depth understanding of entire MS Office suite

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