EMERGENCY
RESPONSE LEVEL
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Business Office
Executive Assistant
Reference No. GHK-EA
Job Responsibilities
- Provide general administrative service to department or upper management in support of all relevant works and activities
- Manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and take care of travel arrangements for senior managers
- Prepare and manage incoming/ outgoing correspondences, reports and documents
- Perform data entry tasks and upkeep the files, records and databases in good order
- Work with upper management on prioritized clerical tasks and correspondence, allowing senior managers to focus on decision-making and higher-level responsibilities
- Serve as a link between senior managers and junior staff, and contribute to better organization and planning
- Be as a role model for junior administrative staff and train up junior staff at some circumstance
- Perform any other tasks assigned by supervisors
Requirements
- An Associate Degree or Degree in any discipline
- Minimum 6 years of proven experience as administrative support, previous experience in hospital industry is an advantage
- Strong sense of discipline, good time management, can work under pressure, , independent and self-motivated
- Strong organizational skills and ability to multitask
- Professional level verbal and written communications skills, strong interpersonal skills and be a good team player
- Commended in both written and spoken in English and Chinese
- In-depth understanding of entire MS Office suite